The management tool designed for independent mountain leaders
Client profiles, day tracking, season overview. GuideMate gives you a clear picture of your activity without drowning in admin — so you can stay focused on the mountains and your clients.
What most independent mountain leaders experience
Between last week's hike, summer season groups and loyal clients who return every year, information piles up in different places: paper notebook, emails, messages, a spreadsheet updated in December. At the end of the season, it's hard to have an accurate overview or know who to follow up with.
Client contact details, levels and preferences scattered across email, texts and notebooks
Impossible to find a loyal client's history between two seasons
Unclear activity overview: how many days, which clients to follow up with, which period was busiest?
What GuideMate changes day-to-day for a mountain leader
A complete and lasting client profile
Skill level, preferred activities, physical constraints, emergency contact, free-form notes. Everything you need to know before an outing is in one place, accessible in seconds, even in the field from your phone.
Guided day tracking
Record every outing — activity, clients, conditions, notes — and check the history at any time. No more searching through emails to know if it's a client's first snowshoe trip with you or if they're ready for the next level.
Season view and activity overview
Number of days per period, activity breakdown, most loyal clients. GuideMate gives you a clear summary of your season without manual calculations — useful for adjusting rates, planning or simply understanding where your energy goes.
Retention and targeted follow-ups
Identify clients who return every year, those you haven't seen in two seasons, those who asked for a specific activity. Follow up at the right time, with the right information, without digging through emails.
Adapted to the realities of mountain leading
Multi-day stays, organised groups, individuals, full-day or half-day outings, local or tourist clients: GuideMate adapts to how you work, not the other way around.
- Groups and individuals in the same base, with per-person history
- Free-form notes for each client: their goals, concerns, plans
- Quick access from your phone before an outing or at the hut
- Export contacts for your start-of-season newsletter
- View of quiet periods to know when to look for bookings
- Simple interface, no training required
Start organising your activity
GuideMate is available on iPhone and Android. Free trial, no credit card required. If you continue, it's €9/month or €80/year.
Download the appFrequently asked questions
Is GuideMate suitable if I work in both summer and winter?
Yes. GuideMate is not limited to one activity type. You can log snowshoe, hiking, ski touring, trail running, canyoning outings... and find a client's history regardless of the season.
Can I manage groups and individual clients?
Yes. You can link multiple participants to a single day and keep an individual profile for each client. Organised groups and private clients coexist in the same base.
I already use a spreadsheet — is it really worth switching?
A spreadsheet works well at first. Over time, quickly finding a client's level, history or emergency contacts becomes tedious. GuideMate centralises this information with a field-optimised interface, accessible from your phone.
Is my data secure?
Yes. Data is hosted in Europe, secured and accessible only by you. GuideMate complies with GDPR to help you handle your clients' data appropriately.