Complete client profiles
Centralise contacts, skill levels, preferences and outing history for each client in a single profile.
Built by a developer & aspiring guide
Management app for mountain guides, instructors and outdoor professionals
Simplify managing your clients and guiding days, in the field and at home. Data available on your phone even offline, then synced — ideal for mountaineering, multi-day trips and outdoor activities.
Video overview
Everything you need to track your clients and organise your guiding days
GuideMate combines simplicity and visibility for independent guides, instructors and outdoor professionals. Mountaineering, climbing or other outdoor activities: one place to track clients and outings.
Outing tracking
View past and upcoming guiding days season by season, and keep a clear overview of your schedule.
Season dashboard
Track your key metrics: completed days, planned days and activity breakdown.
Built for the field
Use GuideMate on mobile with a simple interface designed for quick use before or after an outing.
Key documents & info
Keep important information in one place: health constraints, insurance, documents.
Exports and activity reports
Export your client lists and guiding days for your reports, accountant or partners.
Advanced features for professionals
Annual indicators
Compare completed and planned days at a glance
Tracking alerts
Get reminders when a guiding day is approaching or missing details
Simplified exports
Download your client lists, guiding days and payments in a few clicks
Import your client base
Import existing clients from a spreadsheet in seconds. See the tutorial
A clearer view of your guiding season
Overview
Clients tracked across seasons120
Upcoming guiding days18
Days completed this year42
Clients to follow up at season end35
Resources
Practical guides for independent outdoor professionals
The same audience as the app — guides, instructors, outdoor pros: client management, terms of sale, bookings and GDPR to secure your business.
Managing your clients as an independent guide
Business visibility, rate adjustments, retention and renewal: why centralising your clients is a game changer.
Read the guideThe importance of terms of sale
Legal framework, cancellations, liability and payment: secure your business with clear conditions.
Read the guideThe burden of the sales process
Client exchanges, tech sheets, personal data, deposits… How to simplify the booking journey.
Read the guideGDPR and personal data
As a guide you collect a lot of data, including medical information. The right GDPR reflexes.
Read the guideIntegrations: newsletters, job boards
Connect your emailing tools and professional channels. What GuideMate can bring as a clean base for your lists.
Read the guideOptimise your rates without burning out
Consistent rate grid, data-driven adjustments, margin for client relationships: a practical method.
Read the guideSimple and transparent pricing
Try GuideMate for free with no time limit. Upgrade to Pro only when you're ready.
Pioneer Offer — -70% as long as you stay subscribed27 slot(s) remaining
Early subscribers get €3/month or €25/year instead of €9/month or €80/year, as long as they stay subscribed. Your feedback is invaluable — an App Store review would be very welcome!
Free
€0up to 20 clients · 10 activities/year
- Up to 20 active clients
- 10 guided activities per year
- Offline mode
- Standard email support
Professional
€9per month · or €80 per yearSave 26% with annual billing
- Unlimited clients and activities
- Priority support
Pro+
Customfor multi-guide organisations
- Multiple guides in one organisation
- Shared client base between guides
- Accounting exports
- Dedicated support and SLA
Frequently asked questions
Quick answers to see if GuideMate fits the way you work as an independent professional.
Does GuideMate work in the field, even with poor connectivity?
GuideMate is designed primarily for mobile use. You can prepare your days, check key info and update clients from your phone, even with limited connectivity.
Does GuideMate work offline (without a connection)?
Yes. Your client profiles and outings remain available on your phone: you can browse and record without a connection. Changes sync with the cloud when connectivity returns.
Is it made for a guide, instructor or outdoor professional working solo?
Yes. GuideMate is for independent professionals who guide clients daily — guides, instructors and outdoor pros: everything is built around your client profiles and guiding days, without the complexity of enterprise tools.
Can I replace Excel or a spreadsheet to track my clients and outings?
Yes. GuideMate links each client to their outings and keeps history across seasons: no more scattered sheets and copy-paste — everything in one place, designed for outdoor guiding.
I manage my info in a notebook or phone notes — is it worth centralising?
Centralising in one client profile saves time before an outing (emergency info, level, preferences) and after (feedback, next season). Less forgetting, less searching across apps.
Where is my client data stored? Is GuideMate GDPR compliant?
Data is hosted in Europe, in a secure infrastructure. You stay in control of your information; the app is designed for professional use with exports to meet data subject rights.
Can I find the complete history of a client across seasons?
Yes. Each client has a unique profile with outing history, important notes, preferences and associated documents.
How much does GuideMate cost for an independent guide?
You can start for free with a limit on new clients and activities per year. The paid plan is deliberately affordable for independent professionals.