Manage your clients and ski lessons without wasting time on admin
Private lessons, off-piste, advanced courses, clients who return every winter: GuideMate centralises your client profiles, day tracking and season overview so you can stay focused on your students.
The reality of an independent ski instructor in peak season
In peak season, you go from one lesson to the next non-stop. Between last-minute bookings, families who return every year and newcomers, you don't have time to search your emails for the level of the client arriving in 20 minutes — or to recalculate at the end of the season how many days you actually worked.
Hard to recall clients' level mid-season: you end up relearning it when contacting them each year
Deposits, balances and payments tracked by hand in a spreadsheet or notebook, prone to mistakes
End-of-season review is painful: how many days, which clients, what revenue?
What GuideMate changes for a ski instructor
One profile per client, always up to date
Ski level, goals (carving, off-piste, perfecting short turns), age, child or adult, resort preferences, notes on areas to work on. Before each lesson, check the profile in seconds from your phone — even from the chairlift.
Lesson and day tracking
Record every lesson or ski day with the client, duration, conditions and progress notes. Find a client's full history in seconds — handy for suggesting the next step or for families returning from one season to the next.
Season view and activity overview
Number of working days, private vs group lesson breakdown, most active clients. A clear overview without manual calculations, useful for your tax return, adjusting rates next season or simply knowing where you stand.
Winter client retention
Identify loyal clients who return every winter and reach out before the season with the right information. Offer them your available slots first, before opening your schedule to the public.
Adapted to the winter season and field realities
A ski season is intense: little time between lessons, a mix of one-time and loyal clients, conditions that change every day. GuideMate is designed to be quick to use, even when you only have a few minutes.
- Add a day in under a minute from your phone
- Check the client profile before the lesson, from anywhere
- Manage private lessons, courses and groups in the same base
- Free-form notes to record progress after each lesson
- Export loyal clients to send them your early-season availability
- Data hosted in Europe, GDPR compliant
Ready for a better-organised season?
GuideMate is available on iPhone and Android. Free trial, no credit card required. If you continue, it's €9/month or €80/year.
Download the appFrequently asked questions
Is GuideMate suitable if I also work off-season (hiking, mountain biking...)?
Yes. GuideMate is not limited to skiing. You can log outings in any discipline and find a client's history regardless of season or activity.
Can I manage both private and group lessons?
Yes. You can link one or several clients to each day. Private lessons and groups are managed in the same base.
How long does it take to log a lesson day?
Less than a minute. The interface is designed for speed: enter the activity, the client(s), and optionally a short note. No endless forms.
Can I start mid-season?
Yes, no problem. You can import existing clients or add them gradually. GuideMate doesn't require full setup from day one to be useful.